Introduction to the Mentorship Reporting and Tracking
Tracking and reporting mentorship activities are vital for understanding program impact, improving mentor-mentee relationships, and ensuring organizational accountability. AcceleratorApp provides comprehensive tools to help administrative users efficiently aggregate, review, and audit these interactive sessions.
Using these logging systems allows program managers to quantify total support time spent, extract raw text notes, and isolate performance evaluations for accountability reports. These tracking capabilities make it simple to monitor real-time platform updates or deliver localized progress files directly to external program stakeholders or compliance auditors.
Where to Find Mentorship Reporting and Tracking
To export global or localized data sheets, use the Startup Portfolio area.
For auditing real-time ecosystem updates, open the Activity Feed dashboard from the sidebar menu
Step-by-Step
1. Open the Startup Portfolio
From the top navigation bar, click on Startup and select Startup Portfolio to view your active company directory.
2. Export Global Coaching Session Logs
Click on the Export button located at the top of the portfolio menu list and select Export Coaching Sessions to generate a comprehensive global Excel data sheet.
The exported report will include the following details for all startups under the Startup Portfolio:
- Coach names.
- Coachee names.
- Startup associated.
- Date of the session.
- Time spent (in minutes).
- Notes taken during the session.
- Evaluations made during the session.
3. Open an Individual Startup File
Locate your targeted startup inside the portfolio list grid and click on the startup name to open their personal Startup File.
4. Export a Localized Startup Excel Sheet
Click the Export Coaching Session button located on the right-hand panel inside that specific profile to extract a isolated data sheet for that startup only.
5. Filter Profile Interactions by Coaching Sessions
Scroll to the internal interactions table inside the company profile, click the filters selector menu tool, and choose Coaching Sessions to refine the row list.
6. Generate a Session PDF Document
Locate the specific completed meeting row, click the three dots action icon next to it, and select the PDF export action to download a clean printed summary document.
7. Export Mentor Coaching Hours Report
Access the Mentor Management Section, click on export and define your custom period of time, use the export tools to pull an Excel log tracking the exact hours and minutes of coaching sessions associated with each mentor.
8. Navigate to the Central Activities Feed
Open the sidebar menu and click on the Activities Feed option.
9. Filter Centralized Mentorship Updates
Apply the corresponding filters to see "Meetings" or "Scheduled" events opf your startups.
Best Practices
Audit Time Investments Consistently: Regularly review the Time spent (in minutes) column in your bulk Excel exports to spot disengaged matches or trace mentors who are exceeding their cohort hour allowances.
Isolate Strategic Trends Promptly: Use the global spreadsheet's consolidated Notes and Evaluations column items to build rapid strategic summaries for advisory board or grant reporting pipelines.
Track Mentor Engagement for Payouts or Grants: Use the date-filtered mentor management hours report to systematically track total delivery hours per coach for stipends, certifications, or internal operational KPIs.