DocsAccelerator/IncubatorApplication Settings

Accept, Reject and Evaluate Applicants

Evaluate and select applicants. From the application file you can review all information provided by the applicant and the evaluators. You can also manage their flow in the application funnels.


Receiving an application

When someone applies to your program, anyone assigned to manage the funnel will receive a notification with the new applicant. Once you click on the link, you will be redirected to the Applicant file. There, you can view their answers in the application form tab and begin the evaluation process from the left side of the page.

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The first step is to choose whether to proceed with the application to the evaluation process. If you select yes, the candidate will be automatically moved to the first round. If you choose no, you will be able to send an automatic rejection email that you can create from transactional emails and set up when you would like to send it, selecting the date or instant. Lastly, confirm the rejection, and the candidate will receive it.

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Starting the application evaluation

The application evaluation will depend on your funnel configuration, including the number of rounds and the setup of each round, such as evaluators, meetings, forms, etc. To learn more about click here.

Forms

If you have chosen to add a form for the candidate to fill in for the round, he will receive the form you added to the funnel settings by email. You will also see the responses to the second form in the application tab and the status of the second form on the left side of your selection dashboard.

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Meetings

If you choose to interview the candidate at one of your rounds, an email will automatically be sent to the candidate, asking them to select an interview time according to the interviewer's availability. The applicants can also book the meeting from their file. You can also resend the invitation to your selection dashboard.

Once the interview is scheduled, you can reschedule or cancel the meeting by clicking on the three vertical dots. If the candidate does not appear, mark it as a no-show. To start the meeting, click on the blue button, start meeting, and when you are done with the meeting, you can make some notes about it and save them.

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Evaluations

When you assign users to evaluate the application, they can only access the specific evaluation round they are assigned. Only Admins or funnel managers can see all the evaluations and their combinations.

The evaluators will receive an automatic task and notification marked as complete only after the evaluation. To start the evaluation, the evaluator needs to click on the task or in the notification where they will be redirected to the application profile and have to click on the blue button start my evaluation.

 

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From there, you can complete your evaluation and save by clicking on the save button and submit by clicking the save & close button.

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If you choose to assign an interviewer or an evaluator later, case by case, you can click on the assign now button or modify the interviewer/evaluator. Then, the process is the same as described above for them.

 

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Accepting the applicant

At the end of each round, you, as Admin or Sub-admin, will accept or reject the candidate. The rejection process is the same as that previously described. In the acceptance process, once you accept the candidate in all rounds, in the final step, they are automatically transformed into a startup, and you can assign the startup to a program if you would like to assign tags that will categorize the startup, select the tag(s) and submit it. Then, the candidate will receive an automatic acceptance email.

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